When to Resubmit Old Documents (Medical, Police) if They Expire Before the IRCC's Decision

Longer processing times at Immigration, Refugees and Citizenship Canada (IRCC) mean many applicants face a frustrating problem: their medical exams or police clearance certificates (PCCs) expire before a decision is issued. Knowing when and how to resubmit these documents can save your application from unnecessary delays or refusals.

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Validity of Medical Exams and Police Certificates

IRCC sets strict validity periods for these documents:

• Medical exams: Generally valid for 12 months from the date of the exam.
• Police clearance certificates: Typically valid for 6–12 months, depending on the country of issue and IRCC’s discretion.

If your application is still in process after these periods, IRCC may ask for updated documents to ensure your eligibility remains current.

When IRCC Requires Resubmission

You may need to resubmit expired documents in the following cases:

• IRCC specifically requests new medical or police certificates.
• Your original medical results have lapsed before a final decision.
• Processing delays extend beyond the validity of your PCC, especially if you lived in multiple countries.
• Background or security checks are still ongoing, and updated certificates are necessary for final approval.

Importantly, IRCC will not always reject your application if documents expire. In many cases, they will issue a formal request for updated versions.

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Should You Resubmit Proactively?

Applicants often wonder if they should provide updated documents before being asked. The answer depends on your situation:

• Medical exams: Do not redo your exam until IRCC instructs you. Medicals must be sent directly by an IRCC-approved panel physician, and submitting unsolicited results may not be accepted.
• Police certificates: If you know your PCC is expiring soon and your file is still under review, it may be wise to obtain a new one in advance. However, only submit it once IRCC requests it or through a secure webform to avoid confusion.

Best Practices to Avoid Delays

• Track expiration dates: Note when your medicals and PCCs expire and prepare to renew them quickly if IRCC requests updates.
• Respond promptly: IRCC typically gives short deadlines (30–60 days) to provide updated documents. Delayed responses can result in refusal.
• Keep extra copies: Always keep spare police certificates if possible, especially from countries where obtaining them takes longer.
• Stay organized: Maintain a checklist of submitted documents, expiry dates, and communications with IRCC.

What Happens If You Don’t Update?

If you fail to provide updated documents when requested, IRCC may refuse your application on the grounds of non-compliance. This can force you to restart the process entirely, costing additional time and money.

Medical exams and police clearance certificates are critical components of your Canadian immigration file, but they don’t last forever. By understanding IRCC’s rules, tracking expiry dates, and preparing to update documents quickly, you can avoid unnecessary delays.

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FAQs

How Long is a Medical Exam Valid For IRCC?

Medical exams are generally valid for 12 months. If your application is not finalized within that period, IRCC may ask you to undergo a new exam.

Do I Need to Resubmit a Police Certificate if it Expires?

Yes, in most cases. If your PCC expires before IRCC finishes processing your application, you may be asked to provide an updated version, especially if background checks are ongoing.

Can I Redo my Medical Exam Before IRCC Requests it?

No. Medical exams must be completed by IRCC-approved panel physicians and linked to your file. Wait until IRCC issues an official request before redoing your medical exam.